Payroll, built for Bermuda & beyond
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Welcome

Tell us who we're speaking with

A few quick details so we can prepare for your discovery session and follow up with next steps. Takes about 5–10 minutes to complete. There are no wrong answers — if you are not sure about anything, choose “Not sure” or leave it blank and we’ll walk through it together.

New to Rava? Here's what this is. Rava is a modern payroll platform built for Bermuda. This questionnaire helps us understand how you run payroll today — your pay cycles, statutory items, benefits, time and leave, and the systems you use. Each question maps to something we would normally cover in a first meeting, so your answers let us tailor a walkthrough to your situation and follow up with the right next steps. There is no cost and no obligation.
Full name *
Work email *
Company / organization *
Your role / title
Company address
Parish
Postal code
Phone
Primary country of operation
How did you hear about Rava?
Please add your name, a valid work email, and your company to continue.

By continuing you agree we may contact you about your enquiry. We don't share your information. You can ask us to delete it at any time.

Your setup

Which best describes how you'll use Rava?

This tailors the questions to your situation — pick the one that fits best.

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We run payroll for multiple organizations

A payroll service provider, bureau, or accounting firm processing payroll on behalf of several client companies.

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We run payroll for our own company

A single business paying its own employees — one organization, possibly with a few related entities.

Please choose an option to continue.
Service provider · Your book

Your client portfolio

Helps us understand scale and how to phase your onboarding.

Roughly how many client companies do you run payroll for?
Approximately how many employees in total across all clients?
Which industries do your clients operate in?
You'll likely move simpler clients first. In your own words, what makes a client straightforward vs. complex to move?
Can you name 2–3 clients that would make a good first wave?
Service provider · Compliance

Where your clients pay, and what's statutory

In which jurisdictions are your clients' employees paid?
Which other countries, and roughly how many clients in each?
Which statutory items do you calculate and remit?
Payroll Tax, Social Insurance and Health Insurance are required in Bermuda. Pension is required for Bermudian employees and spouses of Bermudians — uncheck it if it does not apply.
Do your clients fall into different payroll tax rates or concessions (e.g. hotel, restaurant, retail, new business, charity)?
Do you file statutory returns on your clients' behalf?
Which returns, how often, and how are they submitted (portal, upload, form)?
Are there any specific compliance requirements we should be aware of?
e.g. regulator or pension-fund filings, audit or reporting obligations, data-residency rules.
Service provider · Pay

How pay is built up

Which pay frequencies do your clients use?
Which types of pay do you process?
How is overtime worked out (thresholds, multipliers)?
Are commissions/bonuses calculated in payroll or provided as a figure? Describe the logic if calculated.
Tell us how tips / gratuities work — paid directly, pooled and shared, or a service charge distributed by a formula? Roughly what share of pay do they represent?
Do employees ever have more than one pay rate (by job, department, or assignment)?
Service provider · Deductions

Deductions & benefits

Which other deductions do you process?
Payroll Tax, Social Insurance, Health Insurance and Pension are already covered above.
How are loan balances and repayment schedules tracked?
Any limits, priority ordering, or protected-earnings rules to apply?
What other deductions? Please describe.
Do you send contribution files to benefit or pension providers?
Which parts of managing benefits & deductions feel cumbersome or inefficient today?
What else feels cumbersome? Please describe.
Service provider · Time & leave

Hours and leave

How does time data reach you for hourly staff?
Which system / format, and would you like it to connect to Rava?
What levels of time approval do you need?
Does any extra data need to be captured with each time record?
Do you manage leave / vacation accruals in payroll?
Describe the accrual rules, and whether they're the same across clients or client-specific.
How is leave / PTO tracked today?
How else is leave tracked? Please describe.
Service provider · Workforce

Worker types

Which worker types do you process across your clients?
Anything special about how contractors are handled?
Any special handling for permit holders (allowances, tracking)?
When someone is hired, leaves, or changes role or pay, how does that reach payroll today?
Do any of your clients have union-represented employees or union payroll requirements?
How many unions, and how many local chapters are involved?
Anything about the union agreements that affects pay or deductions (rates, dues, benefit contributions)?
Service provider · Payments

Paying employees

How are employees paid?
Which banks do you generate payment files for, and do the formats differ by bank?
How are payslips delivered?
Do you need payment approvals or separation of duties before funds are released?
Service provider · Integrations

Accounting & other systems

Do you post payroll results to accounting / general-ledger systems?
Does each client have its own chart of accounts / mapping? How is the GL export produced today?
Any other systems you'd want Rava to connect with?
Service provider · Reporting

Reports & anything client-specific

Which reports do you rely on each cycle?
Do clients receive custom or branded reports / payslips? Tell us about them.
Are there any client-specific rules, custom fields, or special outputs that are important to preserve?
e.g. project / cost-center codes, bespoke calculations, certified export layouts for a third party.
Service provider · Migration

Moving off your current system

What system do you run payroll on today?
What historical data would need to come across?
Do you expect clients to go live mid-year (needing YTD balances loaded)?
How many years of history, and does it need to be live in Rava or archived for reference?
Service provider · Project

Timing & what matters most

Is there a target timeframe or a hard deadline (e.g. tax year, current system ending)?
What's your timeline for selecting a payroll solution?
How would you prefer to move — a few clients at a time, or a larger cutover?
Who are the key people on your side, and what are the top 2–3 things that matter most for this to be a success?
Your company · Overview

Your company at a glance

Approximately how many Bermuda employees will be processed?
Will this be a single Bermuda legal entity, or multiple companies?
How many entities, and are employees ever shared or paid across more than one?
Approximately how many payroll administrators will need access?
Your company · Workforce & pay

Your people and how they're paid

Are your employees salaried, hourly, or a combination?
How often is payroll processed?
Which groups are on which frequency?
Beyond regular pay, which of these apply?
Tell us briefly how tips / gratuities are handled.
Do you have any union-represented employees or union payroll requirements?
How many unions, and how many local chapters are involved?
Anything about the union agreement that affects pay or deductions?
Which worker types do you have?
Anything special about how contractors are handled?
Any special handling for work-permit holders (allowances, tracking)?
Do any employees have more than one pay rate (by job, department, or assignment)?
When someone is hired, leaves, or changes role or pay, how does that reach payroll today?
Your company · Deductions

Deductions & statutory items

Which statutory items apply to your payroll?
Payroll Tax, Social Insurance and Health Insurance are required in Bermuda. Pension is required for Bermudian employees and spouses of Bermudians — uncheck it if it does not apply.
Which other deductions do you run?
Payroll Tax, Social Insurance, Health Insurance and Pension are already covered above.
What other deductions? Please describe.
Which parts of managing benefits & deductions feel cumbersome or inefficient today?
What else feels cumbersome? Please describe.
Does your business qualify for any payroll tax concession or special rate?
e.g. new-business relief, hotel / restaurant / retail, charity / exempt.
Do you file your own payroll tax & social insurance returns? How are they submitted?
Do you send contribution files to any benefit or pension providers?
Are there any specific compliance requirements we should be aware of?
e.g. regulator or pension-fund filings, audit or reporting obligations, data-residency rules.
Your company · Operations

Time, leave & payments

How are hours captured for any hourly staff?
Which system?
What levels of time approval do you need?
Does any extra data need to be captured with each time record?
Do you track leave / vacation accruals?
Briefly, what are the accrual rules?
How is leave / PTO tracked today?
How else is leave tracked? Please describe.
How are employees paid, and how are payslips delivered?
Which bank do you use for payroll, and do you generate a bank payment file?
Do you require payment approvals or separation of duties before pay is released?
Your company · Systems

Accounting & reporting

Which accounting system do you use, if any?
Any other systems you'd like Rava to connect with?
Do you post payroll to your accounting / general-ledger system?
How is the journal produced, and do you map to a specific chart of accounts?
Do you rely on any custom or branded reports or payslips today that you'd want to keep in Rava?
Do you rely on any custom fields or special calculations we should preserve?
e.g. project / cost-center codes, bespoke calculations, a specific export layout for another system.
Your company · Getting started

Migration & timing

What payroll system are you using today?
Will historical payroll data need to be migrated?
What would need to come across (year-to-date balances, full history, employee records), and roughly how far back?
Is there a target go-live date?
What's your timeline for selecting a payroll solution?
Your company · Wrap-up

Anything else we should know?

What's prompting the move, and what would make Rava a great fit for you?
Optional

Attach any helpful documents

If it helps, share anything that gives us a clearer picture of your payroll — a sample payslip, a current report, a pay-element or deduction list, a bank file layout. Entirely optional.

Add documents
PDF, Word, Excel, CSV, or images. Up to 5 files, 10 MB each.
Please redact personal data. Remove or black out any employee-identifying details — names, national / SSN numbers, salaries by name, bank account details — before uploading. Blank or sample templates are ideal.
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Review & submit

Here's a summary of what you've shared. Submit when you're ready — we'll be in touch to schedule your discovery session.

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Your responses have been received and a member of the Rava team will reach out shortly to arrange your discovery session. We're looking forward to it.